BY-LAWS OF THE DELMARVA SHOREBIRDS FAN CLUB
ARTICLE I – NAME
The name of the Club shall be the Delmarva Shorebirds Fan Club.
ARTICLE II – OBJECTIVE
The objective of the Delmarva Shorebirds Fan Club is to nurture and develop individual and community interest in, and support of, projects associated with the Delmarva Shorebirds Fan Club, players and families.
ARTICLE III – ELIGIBILITY
Any person and /or business who is willing to actively support the Fan Club’s objectives and by completing the application and tender dues. Persons under 18 years of age may join as non-voting members as part of a Household Membership.
ARTICLE IV – MEMBERSHIP
1. Membership Classes: There are three (3) types of memberships available to anyone who is eighteen (18) years of age or older:
Registered in authorized representatives name only
2. Application: The application, consisting of name, address, telephone number will be filled out and submitted to any Officer of the Fan Club or mailed to the Fan Club’s address. Please note that the e-mail assess field is optional. All applications must be accompanied with the appropriate dues.
3. Dues: Dues are to be reviewed as deemed necessary and established by a majority vote of the members present at the November meeting.
4. Honorary Memberships:Complimentary one-year or honorary lifetime memberships may be awarded to any individual by a majority vote by the Board of Directors.
5. Expulsion:Any member who does not comply with the objectives
of the Fan Club may be expelled by a majority vote of the Board of Directors.
6. Corporate Dues:Any business enterprise may join as a Corporate
Member for an annual membership fee (dues) to be established by the Board of Directors.
7. Membership Term:Renewal of membership shall be due on the
first of March of each calendar year. Any member who does not renew within sixty (60) days of the March renewal date will be dropped from membership.
8. Partial Terms: Members who join the Fan Club after August 1 pay half the regular membership dues and their membership shall be active until March 1 of the following year.
ARTICLE V – CODE OF CONDUCT
ARTICLE VI—OFFICERS AND DUTIES
The term of office will be three (3) years beginning at the end of the
Annual meeting that is held in October unless a quorum is not present at the
October meeting. The terms of the Directors shall be staggered so that one
term expires each year. The 2004 election shall elect three Directors. The
candidate receiving the greatest number of votes is elected to a three-year
term, the candidate receiving the next highest number of votes is elected to
a two-year term and the candidate receiving the third-highest number of
votes is elected to a one-year term. From thenceforth, one Director will be
elected each year to a three-year term.
ARTICLE VII - ELECTION OF OFFICERS
1. Eligibility:Any member in good standing and at least 18 years of age by October 1, is eligible for an officer position. No member shall hold more than one (1) office at a time.
2. Annual Meeting:The October meeting is designated as the Annual meeting.
3. Nominating Committee: At the September meeting, the President shall appoint a Nominating Committee to be composed of three (3) members of the Delmarva Shorebirds Fan Club. The Nominating Committee will formulate a slate of nominees to be presented to the general membership at the Annual meeting. Prior to the Annual meeting, the Nominating Committee will determine that the chosen candidates will accept their offices if elected. The term of the Nominating Committee is from its appointment in September until their selections are handed to the President at the Annual Meeting.
4. Other Nominations: In addition, nominations for any office from the floor by any member 18 years of age or older will be accepted at the Annual meeting when the slate of nominees is announced. A Fan Club member may be nominated for any office until so elected to an office. (A member may hold only one office.) Majority Vote: The new officers shall be elected by a majority vote of the eligible voting members as determined by the secretary at the Annual meeting and will assume full responsibilities at the end of that meeting.
5. Parliamentarian:During the Annual meeting, the President shall appoint a non-officer member to serve as Parliamentarian for the purpose of conducting the annual elections.
6. Quorum:The Parliamentarian will determine if a quorum is present. A quorum shall consist of at least four (4) members of the Board of Directors plus at least three (3) non-elected members eligible to vote. If a quorum is not present, the election will be postponed until the next scheduled meeting. If a quorum is present, the Parliamentarian will ask those members eligible to vote to identify themselves. The Parliamentarian will then ask for the slate of nominees from the Nominating Committee. The Parliamentarian will read the list of candidates aloud and ask the nominees who are present to identify themselves. Candidates selected by the Nominating Committee do not have to be present to be eligible. Nominees from the floor do not have to be present to be elected, provided they have expressed in writing beforehand that they would serve if elected to that office.
7. Conduction of Election:The Parliamentarian shall then conduct the elections in the following order; President, Vice-President, Secretary, Treasurer, the three directors, and finally, the Alternate Director. Each office will be voted on individually by paper ballot.
8. Candidates for Office:The Parliamentarian will read the Nominating Committee’s candidate for that office and then ask if there are additional nominations from the general members. After reaching the point when no more nominations are offered, the nominations for that office will be declared closed.
9. Balloting for Officers:If no other nominations have been offered in addition to the candidate selected by the Nominating Committee, that candidate will be declared elected. If there are more than one candidate for an office, the Parliamentarian will ask for the candidates to identify themselves and at that time, the candidates may make comments pertinent to their ability and desire to hold that office if they wish. Paper ballots will then be distributed by the Parliamentarian to eligible voters. Voters will write in the name of their selection for that office. The ballots will be collected and then read aloud by the Parliamentarian, one by one, and tallied. A majority of those present will determine the elected officer.
10. Balloting for Directors:After the four officers have been elected, then the nominations for one (1) Director will be considered. (except for the 2004 election which will elect three (3) Directors for staggered terms as described earlier herein) The Parliamentarian will again read aloud the candidate selected by the nominating Committee. A Candidate so nominated by the Nominating Committee does not have to be present. The Parliamentarian shall then ask if there are additional nominations for Director from the general members. After reaching the point when no more nominations are offered, the nominations for Director will be declared closed.
11. If no other nominations have been offered in addition to the candidate selected by the Nominating Committee, that candidate will be declared elected.
If there is more than one candidate nominated for Director, the Parliamentarian will ask for the candidates to identify themselves and at that time, the candidates may make comments pertinent to their ability and desire be a Director if they wish. Paper ballots will then be distributed by the Parliamentarian to eligible voters.
(For the 2004 election in which three Directors are elected, eligible voters will write in three names as their selections for Directors. The ballots will be collected and then read aloud by the Parliamentarian, one by one, and tallied. The 2004 candidate receiving the highest number of votes is elected to a three-year term, the 22004 candidate receiving the next-highest number of votes will be elected to a two-year term, and the 2004 candidate receiving the third highest number of votes is elected to a one-year term.)
If during elections, a Director is elected to another office, that director must resign from being a Director and a new Director is elected at this time during the elections procedure.
12. Balloting for Alternate Director:In a manner similar to #10 above for Balloting for Officers, the position of Alternate Director shall be determined.
13. Balloting Conclusion:At the conclusion of balloting, the Parliamentarian will turn the meeting back to the President. The newly elected officers shall go in service at the close of the Annual Meeting.
14. Vacancies: In the event the President resigns or is unable to perform his or her duties, the Vice-President shall assume the Presidency and a new Vice-President shall be elected. The President shall make appointments to fill vacancies in any other office subject to the approval of the Board of Directors. The person(s) appointed shall serve the un-expired term(s).
ARTICLE VIII – MEETINGS
The Delmarva Shorebirds Fan Club will meet at the call of the President. The President shall direct the Secretary to notify members of the time and place of the next meeting by mail in a timely fashion. The regular general membership meetings will be held once each month, from September through March, on a pre-selected date by the newly elected Board of Directors.
ARTICLE IX – COMMITTEES
ARTICLE X – AMENDMENTS
Amendments to the By-Laws must be given to a By-Laws committee appointed by the President at the January general membership meeting. The proposed amendment changes suggested by the By-Laws Committee will be sent to the Board of Directors for their review at a special meeting prior to the February general membership meeting. Those changes that are found to be in the best interest of the Fan Club will be presented to the general membership for ratification and adoption by majority vote of the members present at the February general membership meeting. Additional By-Laws changes may be made from the floor at this general meeting. The By-Laws Committee may continue to receive suggestions for By-Laws improvements during their year of office and then turn these suggestions over to the newly formed By-Laws Committee at the end of their term.
ARTICLE XI – ITEMS NOT COVERED
All items not covered in these By-Laws shall be resolved according to the latest edition of Robert’s Rules of Order.